Change Corporation Address in Canada | Ontario & Federal Steps
If you need to change a corporation address, it’s not as simple as updating your website or email signature. In Canada, your corporate address is a legal record tied to government filings, tax accounts, and compliance requirements.
Whether you’re moving offices, switching accountants, or updating your registered office, this guide walks you through how to change a corporation address in Canada and Ontario, step by step—without missing anything that could lead to penalties or delays.
What Does “Change Corporation Address” Mean?
Changing your corporation address typically involves updating one or more of these:
1. Registered Office Address
Official legal address of your corporation
Must be in the province of incorporation
Used for legal documents and government notices
2. Mailing Address
Where correspondence is sent (in some provinces)
Can differ from registered office
3. Official Email Address
Where government correspondence is sent (in Ontario)
Not always required in filings
Quick Answer
To change a corporation address in Canada yourself directly through the government:
Log into the appropriate registry (federal or provincial)
File a “Change of Registered Office Address”
Pay applicable fees (if any)
Update CRA, bank, and licenses
Launch a Business can also make this change for you - we’ll just need the new address and authorization to make the change - we’ll handle the rest!
How to Change Corporation Address in Canada (Federal Corporations)
If your corporation is federally incorporated:
Step-by-Step Process
Select “Change of Registered Office Address”
Enter new address details
Submit filing (usually no government fee)
Receive confirmation instantly
Key Details
Filing is free (no government fee)
Process is instant online
Address must be in Canada
Important: Federal corporations need to file separate updates for each province you’re registered in; it won’t update automatically with the province!
How to Change Corporation Address Ontario
For Ontario corporations, the process is slightly different.
Step-by-Step (Ontario)
Access the Ontario Business Registry
Select your corporation profile
File “Notice of Change”
Confirm director authorization
Submit filing (usually no government fee)
Ontario Filing Details
Item | Details |
Filing method | Online |
Cost | Typically free (if filed directly) |
Processing time | Immediate to 1 business day |
Important: You’ll need an Ontario company key to file any changes in the OBR Portal.
Do You Need to Notify the CRA?
Yes—this is one of the most commonly missed steps.
CRA Updates Required
You must update your address for:
Corporate income tax (T2)
GST/HST accounts
Payroll accounts
Import/export accounts
How to Update CRA Address
Use CRA My Business Account
Call CRA directly
Submit Form RC59 (if using a representative)
Real Example
A corporation moves offices in Toronto but only updates the Ontario registry.
What happens?
CRA still sends mail to the old address
Important notices are missed
Potential penalties or delays
Lesson: Always update BOTH registry and CRA.
Common Mistakes to Avoid
❌ Updating only one government (federal vs provincial)
❌ Forgetting to update CRA
❌ Using a PO Box for registered office (not allowed in some cases)
❌ Not updating bank and licenses
❌ Filing without proper authorization
Additional Places You Must Update
After changing your corporation address, also update:
Bank accounts
Business licenses
Insurance providers
Suppliers and clients
Website and Google Business Profile
Business cards, flyers and other marketing materials
Timeline & Processing
Task | Time |
Registry update | Immediate |
CRA update | 5–10 business days |
Bank updates | 1–5 days |
Costs to Change Corporation Address
Filing Type | Cost |
Federal | Free (directly through online filing center) |
Ontario | Free (directly through OBR Portal) |
Service providers | $89–$150+ |
Expert Tips
Keep a corporate minute book record of address changes
Update address immediately after moving
Use a professional registered office service if privacy matters
Double-check spelling—errors can delay filings
Final Takeaway
Changing your corporation address in Canada isn’t complicated—but missing even one step can create compliance issues.
If you follow this guide and update all required systems (registry + CRA + business records), you’ll stay fully compliant and avoid unnecessary headaches.
