A Notice of Change is the filing you submit to update your corporation’s official information with the Ontario government. This includes changes to things like your corporation’s registered office address, official email address, or director/officer details. Keeping this info current is legally required — it’s how the government, banks, and clients know where to reach you.

You must file a Notice of Change within 15 days of any change to your corporation’s registered office address, official email address, or directors/officers.

For example:

• Your business moves to a new location

• A director changes their home address

• You add or remove a director or officer

• You want to update your official email address

If you’re making bigger updates (like changing your corporation’s name or share structure), that’s a different filing altogether — reach out and we can guide you through that too.

You can file your Notice of Change online through a service provider like Launch a Business. We’ll prepare and submit the filing on your behalf through the Ontario Business Registry, so you don’t have to deal with government portals or confusing forms.

Once it’s filed, we’ll send you confirmation that your corporation’s records have been officially updated.

Here’s what you can update:

• Corporation’s registered office address

• Official email address (it's where the government will send any documents!)

• Director and officer names, addresses, or positions

If your change involves your corporation’s name, share structure, or other articles, you’ll need to file Articles of Amendment instead. We can help with that too — just ask!

Any director, officer, or authorized representative of the corporation can file it. If you’re not sure who’s listed or whether you’re authorized, we can help you check your corporation’s current information first.

Not filing within 15 days can lead to issues — your records will be outdated with the Ontario Business Registry, and that can cause problems with banks, contracts, or government correspondence. It’s always best to update right away to keep your corporation in good standing.

We want to make sure all of your changes are done right as quickly as possible. That's why we first send a draft for your review, giving you the chance to make sure everything is correct before the changes are filed.

Once submitted online, changes are usually processed immediately. We’ll send you confirmation as soon as the update is officially filed and accepted by the Ontario Business Registry.

If you file directly through the government, there’s no government fee. However, using a service like Launch a Business means we handle all the preparation, submission, and confirmation for you — saving you time and ensuring it’s done correctly. Our service fee covers this convenience and support.

No — those changes require Articles of Amendment, which is a different process. The Notice of Change is only for address or director/officer updates. If you need to make bigger structural changes, we can help file the right documents for that too.

A corporate amendment is any official change you make to your corporation’s legal information with the government. This can include updating your corporation’s name or changing your share structure.

Anytime you make a significant change to your corporation’s legal details, you need to notify the government. Common examples include:

Changing your corporation’s name

Altering your share structure (like creating new classes of shares)

Changing the minimum & maximum number of directors allowed

Yes! You can file an amendment for a name change on its own. Your new name will need to meet legal requirements, be unique, and not be confusingly similar to other businesses. Once approved, your corporation’s official records will be updated, and you'll get a Certificate of Amendment with the new name.

Your share structure defines how ownership in your corporation is divided. For example, you might have one class of shares, or multiple classes with different voting or dividend rights. Changing the structure means updating this setup—maybe to add new classes or adjust ownership rules.

You don’t always need a lawyer, unless you're looking for legal advice about your corporation. Launch a Business can't give you legal advice, but we can help complete your corporate amendment and make the process smoother—especially for complicated changes like share structure updates. At Launch a Business, we guide you through the filings to make sure everything is done correctly.

In Ontario, corporate amendments are filed online through the Ontario Business Registry (OBR). Launch a Business helps file the documents for you, so you can avoid having to navigate the government systems.

It usually takes a few business days for standard amendments to be processed, but more complex changes—like detailed share restructures—can take a little longer. Once approved, you’ll receive confirmation that your corporation’s records have been updated and a copy of the Articles of Amendment.

Yes, your previous records are kept in the history of the corporation for reference, but only your updated information is considered official going forward. Some historical information may remain accessible for public records.

Absolutely! We guide entrepreneurs through the amendment process, help you fill out forms, and submit everything correctly to the government. Whether it’s a name change, share structure adjustment, or another change, we make it simple and stress-free.

Not always. Some provinces (and some federal filings) require a digital access code or key to make corporate changes. Others allow updates without one.

Launch A Business will let you know what your province requires and help you obtain the key if needed.

YES! We work directly with each province’s corporate registry or the federal Corporations Canada system. Almost all updates can be filed electronically, meaning:

• Faster processing

• Fewer errors

• Quick digital confirmation

• No need for you to learn multiple registry systems

If you don't see the service on our website - contact us! We can probably help!

Yes — if your business operates in more than one province, we can update each extra-provincial registration so your info stays consistent everywhere.